Learn Everything About Interview Transcription

Estimated reading time: 16 minutes

Did you ever need to make an interview transcription and had no idea how to do it? You may not even have thought about the possibility of interview transcription previously. What if we told you we know the best way to save you time and boost your efficiency? Interview transcription is a tool that is growing more and more in popularity. However, there are still professionals and companies that are missing out on the benefits of interview transcription. You might be one of them. This blog post will show you how you can opt for the best outcome out of all the options.

Why Do Interview Transcriptions?

You may still not be convinced that you need to make interview transcriptions. And you may be right based on the content and purpose of your interview. Let’s look at the possible outcomes.

Why Should you Transcribe Interviews as a Company?

1. To make things easier for the interviewer
2. To avoid errors and discrepancies
3. To increase accessibility for all HR members
4. To have cleaner data for analysis.blank

As a company, doing interview transcriptions will save you time and money. A lot of companies are now using AI to make interview transcriptions.

1. To Make Things Easier for The Interviewer

Firstly, the interviewer will be able to focus on the interviewee much more. Taking notes and conducting the interview at the same time increases the risk of making errors. Therefore, allowing the interviewer to focus on only one task makes sure that the candidate is given more attention. This means much better accuracy in terms of selecting employees. Which company wouldn’t want such an upgrade?

2. To Avoid Errors and Discrepancies

One of the main difficulties with taking notes during an interview is that it’s difficult to point out any discrepancies later on. Transcription, however, takes care of this issue.

The details of the interview are recorded, so if there are any discrepancies or errors in what is being said, they can be addressed immediately. Having interview transcriptions allows for less room for error and easy reference back to what was said. All details are included in transcription, which can be helpful when looking up an interview that was recorded a long time ago.

An end of an interview

3. To Increase Accessibility for All HR Members

Thirdly, normally other HR members do not directly see or hear the interviewee. But when there is a transcript of the job interview, it is easier for other HR members to decide on the best candidate. This way, they can avoid biases and make better decisions.

Screening candidates is a task best executed by those who have the least availability of bias or opinion, as it can confer legitimacy to their decisions on who got through the first cut. In interviews, this is the interviewer. In an interview with a transcript, HR members can focus on making decisions more objectively.

4. To Have Cleaner Data For Analysis

You may also be a researcher who uses interviews frequently. It would benefit you greatly to have interview transcriptions.

As a researcher, your goal is to look for patterns in a pool of qualitative responses. However, one of the major drawbacks of qualitative interviews is that handwritten notes are not easily turned into numbers. But the patterns and recurring themes in the interviewee’s response are easy to identify. So, when conducting qualitative interviews, recording and transcribing will be a huge help for you. Many qualitative researchers want to turn their qualitative data into quantitative data. And it can be done easier with text files. Themes, categories, and patterns will become more visible in a good transcript.

We hope that we were able to provide you with some possible benefits of making interview transcriptions. But how actually will you make interview transcriptions? Which tools and methods should you use? Let’s find out.

What Is The Best Way of Interview Transcription?

There are a few ways to do interview transcriptions. You can transcribe it manually, use automatic software, outsource it to an agency, or hire a freelance transcriptionist. Let’s examine all of them one by one:

What Are the Ways of Transcribing an Interview?

1. Using Automatic Transcription Software
2. Doing the Transcription Yourself
3. Sending The Interview To a Transcription Agency
4. Hiring a Freelance Transcriptionistblank

1. Using Automatic Transcription Software

Automatic transcription software is not perfect, but they are good enough. They are accurate enough to provide an insight into what is being said in the interview. And they are cheap enough that you can have an interview transcription for just a few cents.

They work best if one speaker does most of the talking and the interviewee doesn’t mumble or make a lot of weird noises. The software can’t always identify the speaker, so you’ll need to edit the transcript to make sure it’s accurate. But it’s a cheap and quick way to get interview transcriptions.

2. Doing the Transcription Yourself

If you are looking for accurate transcription, then you might want to try manual transcription. It is the most accurate type of transcription, but it is also the most time-consuming.

A recording of an interview to be transcribed

Manual transcription is a good option for those who have a lot of technical content or more than 2 speakers. It’s also a good option if the interviewee has a strong accent or speaks very quickly. That’s because it would be really hard for the software to decipher speech with heavy accents.

There are some drawbacks to manual transcription though. The first one is that it takes a long time to make interview transcriptions because the transcriber has to listen to the audio and type what they hear at the same time. The second drawback is that it’s hard to understand what different speakers are saying in interviews, especially when there are strong accents involved. So it can be difficult for them to keep up with all of the words being said without any mistakes.

3. Sending The Interview To a Transcription Agency

Sending the interview to a transcription agency is a good idea if you don’t know the language of the recording, or if you want better accuracy. If you’re not fluent in the language of the recording, it’s sensible to have a professional transcription agency handle translating your client’s responses for you. You don’t have many alternatives in that case.

Whatsmore, if you care less about the money and more about the accuracy, it’s beneficial for you to choose this option. But keep in mind that this process will be more costly and take more time – which means straining deadlines if this recording was not planned out far enough ahead of time.

4. Hiring a Freelance Transcriptionist

Finding a good transcriptionist is not easy, but hiring someone remotely could be an option for people that need help with transcribing audio to text. If you find the right freelancer that can translate your audio into text accurately and in less turnaround time, it might be worth the compromise of giving up the convenience of working with an agency.

An interview that will be transcribed

There are many self-taught transcribers out there that offer very affordable rates. They are usually significantly cheaper to hire than a transcription agency. Establishing a reliable relationship with a freelance transcriptionist does, however, take time and testing, which can be costly.

But for those who are ready to put in the extra effort, finding freelance translators for this specialized service should not be so hard. Search sites like fiverr.com can help users find pro-quality work—it is important to do research in advance to avoid being stuck with the content from someone under-qualified––and experienced transcriptionists spend time researching prior projects before quoting rates or signing up for them to get a fair idea of how much work is needed.

Benefits of Interview Transcription

Frequently Asked Questions About Speed

How Fast Can You Transcribe Audio?

On average, a person who doesn’t have much transcription experience would turn 1 hour of recorded speech into text in 5 to 6 hours. Though, the duration can differ largely based on different factors. These include things such as the quality of the audio file, the amount of background noise, and the presence of heavy accents. It’s also important to take into consideration the presence of any special requirements such as timestamps. For the most challenging tasks, the duration of transcription can rise to 6-7 hours.blank

How Fast Can an Experienced Transcriptionist Make a Transcription?

When it comes to experienced transcriptionists, they can transcribe recordings a little faster than regular people. They can transcribe 1 hour of recording in 3 or even 2 hours. In fact, some very speedy transcriptionists can finish the job in 20-30 minutes. Though you shouldn’t expect this amount of speed from any transcriptionist.blank

How Fast Can an Automated Software Make a Transcription?

Automatic transcription services are lightning-fast in transcription compared to humans. A software can transcribe a 1-hour long recording to text in only 15 to 30 minutes. We believe that it’s clear which option is the best in terms of speed.blank

Frequently Asked Questions about Cost

How Much Does It Cost To Transcribe An Interview?

It really depends on which path you are going to take. If you hire a freelancer transcriptionist, you may face an hourly rate of $15 to $30. This number also depends on the features of the audio. The things that make it harder and longer to transcribe can increase the cost of your transcription.
If you don’t want to deal with independent transcriptionists and would rather work with a transcription agency, the cost increases. They usually charge about 1 to 1.5 dollars a minute, which adds up to 30 to 60 dollars per minute.blank

How Much Do Automatic Transcribers Charge Per Hour?

But if you were to use automatic software, you can limit your cost to about 10 dollars a month. This means that this option is cheaper than the manual transcription options by a huge margin.blank

What is The Best Way to Transcribe an Interview?

In short, in terms of both cost and speed, the automatic software comes in first. However, there are other metrics at play. For instance, in terms of accuracy software can never yield the same result as an actual human being. Even though you can get the results a lot faster with a lot less money, you would need to double-check the final text. But even though the fact that this would make you do some extra work, an automatic software is the best option to choose considering all the factors.blank

Let’s go over the steps of manually getting an interview transcription.

Time needed: 10 hours.

How To Transcribe An Interview Manually?

  1. Listen to the recording first

    Listen to the audio before beginning any transcription of it, not just the beginning. It’s better to get an idea of what you are dealing with so that you can accurately transcribe. Familiarize yourself with both the speaker’s names and if more than one person is speaking, who is speaking what at any given time.blank

  2. Gather Your Tools

    You will need a computer. You might also need a text editor for typing the words coming from your transcript. If you have your headphones and software that has the word processor and text editor feature besides them, you are ready to go.blank

  3. Write a Draft First

    Because the goal of the first draft is to construct the skeleton of the transcript, don’t obsess too much about writing grammatical sentences or spelling correctly. The point of the first draft is only to start.blank

  4. Use Shorthand Notation

    When writing, some people like to use the acronym ‘DESO’. DESO stands for “doesn’t ensure a successful outcome.” Other repetitive phrases, like “you know,” can also be represented by just one or two letters. One transcription shortcut that many people find helpful is to use the auto-correct function on their phone or software program. This is an effective way of removing errors, especially words that are used often and come out wrong when typing fast – like “you know” or acronyms for placeholder text – like DESO (doesn’t ensure successful outcome).blank

  5. Proofread

    You should make sure that the original dialogue is valid and that you have corrected the mistakes you made while writing. Once you have written down everything, it’s important to go back and check if the formatting of the dialogue is correct. Mistakes such as transposition can be easily fixed if you use a simple run-through for editing transcripts. It’s very important that everything is spelled correctly and there are no transposes that will cost lots of time to fix after they became obvious in your final product.blank

  6. Format your Transcript

    You should format the transcript so that it will be easy for you to read and make sense of. Arrange the visual features like type size and font.blank

How Do I Get an Interview Transcription Automatically?

So if we succeeded to convince you to get an interview transcription automatically, it’s time to talk about how to actually do it. It sounds complicated to many people, but it actually isn’t.

1. Prepare Your Recording File

Check if the software of your choice supports your interview file. If not, convert them using a file format converter.

2. Upload Your File to The Software

Upload your file and adjust the settings. Tell the software about the transcript format you want.

3. Edit Your Final Text File

Proofread and fix any mistakes in the software

4. Get Your File

Download your file and use it however you want!

As you can see, the process is much shorter than getting the transcript by hand. So it would be a great choice to look for a nice transcription software.

Interview that is Being Transcribed

Why is Transkriptor the Best Option for an Interview Transcription?

Among the transcription software, Transkriptor stands on top of them all. Why do you ask? Let’s find out:

1. It’s Cheaper Than The Most

Transkriptor’s AI copywriter is your cheaper, but just as an efficient option for turning both text and videos into different languages. What is our pricing model? Pricing can be found on our website. One of our strongest arguments is being inexpensive, especially the basic plan which covers transcribing for up to 5 hours. We don’t want to drop any names, but at least in this aspect, Transkriptor is much cheaper than its competitors.

2. It’s Accurate Enough

Transkriptor does the job with approximately %99 accuracies. It’s more than enough for you to proofread and fix it.

3. It Transcribes In More Than 20 Languages

Transkriptor transcribes in more than 20 languages which makes it attractive both for professional transcribers and informants who speak different languages or have a slow pace of speech. Transkriptor supports French, Dutch, Polish, Spanish, Italian, Portuguese… etc.


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