How to Record a Webex Meeting

Recording Webex meetings with a play button and meeting interface.
Learn how to record Webex meetings easily and efficiently with our comprehensive guide.

Transkriptor 2024-01-17

Video calls and virtual meetings are commonplace in today’s world of business so it’s a great idea to be tech-savvy and understand the different features of platforms like Webex, Zoom, and Microsoft Teams. In this guide, I want to delve into the features of Webex - particularly how to record a Webex meeting together with useful info like file sharing and meeting transcriptions.

What is Webex?

Webex was developed by Cisco and is classed as a video/audio conference call application. At the core of the software you can use it to hold video conferences, but it also has capabilities for meetings, events, webinars, and polling.

There are different products for home and commercial use, and there is also a range of calling devices you can purchase that integrate with the Webex software.

How to Record a Webex Meeting - A Step-by-Step Guide

Webex has a user-friendly interface and a great array of tools to enhance the quality of your meetings. By following the below guide on how to record a Webex meeting you should be able to master this process in minutes.

A person starting a Webex meeting on a laptop, ready for automatic transcription.
Streamline the Webex meetings with ease.

1. Setting up your Webex meeting for recording

The first step in how to record a Webex meeting is to make sure that you have recording permissions. Generally, only the host can record the meeting, but the relevant permissions for local recording must be set by the site administrator.

This could be something you have to speak to your IT department about first. It is possible to let others record the meeting too, but only one participant. The recording has to be done in the WRF format, and the person who wants to record the meeting has to be set as the presenter.

2. Recording a Webex meeting

Webex meetings have a relatively simple interface and the record function can be found on the main toolbar below the video pane. It should be in between the video and participants buttons provided you have been given the correct permissions to record.

Click the recorder button and this opens a small pop-up. Here you have a drop-down list to select your recording location which is either to cloud storage or on your local device. Select the location you want, and click the red record button - the timer should start ticking once the recording is active.

3. Managing your recordings

Once the meeting is finished and all participants have left, the recording will stop automatically but you can click on the recorder button again and pause the recording manually.

You can then access the meeting recordings by clicking on the account button or the Webex button in the top left-hand corner of the software. This should open a menu that contains items like home, meetings, and preferences and there should be a recordings option too.

If you click this you can see all of your Webex recordings.

Record Webex meeting options displayed on a smartphone screen.
Record Webex meetings effortlessly in the app.

4. Downloading and sharing your recordings

With the recordings stored in your Webex account, you can choose to download or share them with others:

  1. Click on the Webex or account button.
  2. Click on the “recordings” button from the menu.
  3. Find the recording you want to download or share.
  4. Click on the relevant icon next to the recording.

There should be three icons next to each record - the first is the download icon and the second is the sharing button. The share dialogue box is similar to Google Docs and you can enter a specific email address, or create a sharing link.

For downloads, Webex meeting recordings are saved on your local device as MP4 files.

5. Creating transcriptions from Webex meetings

It is possible to create transcriptions of your Webex meetings and to do this you have to go to Settings > Meetings > Recording. Here there should be a toggleable option to “create recording transcripts for all my MP4 recordings”.

This option may not be present depending on how your Webex platform has been set up in your business and the permissions you have, so it could be something you have to enable with the administrators.

Alternatively, because the recordings can be shared and/or downloaded, it is especially easy to use a third-party video to text online transcription service. Usually, these platforms allow you to upload a media file (your downloaded Webex MP4 recording) which is then analyzed using speech recognition software.

From this, you receive a complete transcription and the more advanced services can also distinguish between multiple speakers (i.e. meeting participants).

Keep a Record of Your Webex Meetings With the Recording Feature

I hope you now have a clear understanding of how to record a Webex meeting and what you can do with the resulting MP4 files. Whether you want to create a transcription of the meeting for further analysis, or simply keep a record of the meeting to settle disputes, Webex offers these capabilities.

Frequently Asked Questions

Typically, only the host of a Webex meeting has the default permission to record. However, the host can grant recording permissions to other participants if needed.

In a Webex meeting, the recording option is typically found on the main toolbar below the video pane, often situated between the video and participants buttons, provided you have the necessary permissions to record.

Yes, it is possible to use third-party transcription services like Transkriptor for Webex meetings. You can download the meeting recording and then upload it to a service like Transkriptor for transcription.

When you start recording in Webex, a pop-up will appear allowing you to choose the recording location. You can select either cloud storage or your local device as the save location before starting the recording.

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