In this blog post, you will learn how dictating text works, how to use it, and its benefits. Transkriptor is the best voice recognition software, whether you are a student, professional, or daily user.

How Does Dictating Text Work?

Dictating text works by converting speeches into text with artificial intelligence (AI) and speech recognition technology . Voice-to-text apps and tools dictate your voice within minutes and provide highly accurate transcriptions. To dictate your voice, open a transcription tool and speak into your mobile device or microphone for real-time transcription.

It is also possible to get transcriptions from pre-recorded audio into text with transcription tools, including using a dictation machine . Choose and open a transcription tool and upload your pre-recorded audio file into the application. You will get your highly accurate and reliable transcription file with just one click.

Who Uses Dictation Tools?

Everyone who needs the written format of any audio or video file can use dictation tools. However, some groups of people primarily use these tools. For example, journalists prefer dictation tools because manually transcribing interviews is a long and overwhelming process. Thanks to dictation software , journalists can quickly get transcriptions of their interviews.

Another group of people who use dictation tools is students. Taking lecture notes might not be ideal for everyone, as it is hard to listen to the instructor while taking notes. Thus, students use dictation tools to get accurate lecture notes. Keep in mind that you might need to get permission from your instructor to record the lecture for transcribing.

Additionally, business professionals widely dictate meeting notes in speech-to-text format. In meetings, employees need to take notes, but this becomes more difficult if the meeting is long and full of new words. Thus, business professionals use dictation tools to get fast and accurate transcriptions of their meetings.

Last, people with hearing or learning disabilities use dictation tools for easier content creation and access. These people do not usually have access to audial information. Thus, they need written versions of the information. Therefore, dictation tools are the best solution for people with disabilities.

Benefits of Dictating Text

Dictating text provides various benefits. First, manual transcription is a time-consuming and tedious process. Manual transcriptionists must listen to the audial content and write down each word and background sound.

It is quite easy to make a mistake, and it takes approximately four times longer than the audio recording. Speech recognition for text dictation eliminates manual typing and simplifies the process crucially.

Dictate text also increases productivity and multitasking. When you use transcription software to dictate text, you can save time for your other tasks, which increases your productivity.

Additionally, dictating text from recorded audio improves accessibility for all users. Some people learn better by reading rather than listening, and some people have hearing disabilities. These people use text dictation to obtain information from the written content, eventually increasing the ease of access to the content.

Lastly, dictating text captures accurate meeting notes compared to notes taken by a person. As text dictation uses AI transcription and speech recognition technology, it is less likely to make errors. However, remember that the transcription quality highly depends on the quality of the recording. So, ensure your audio recording is clear, at a moderate pace, and high-quality.

How to Start Dictating Text

To dictate text from recorded audio, you can use a built-in speech recognition tool on your mobile or desktop, or dictate on Apple Watch . Companies like Apple, Google, and Microsoft provide free-plan built-in speech recognition tools that provide relatively accurate transcriptions.

Remember that the free transcription tools to dictate text do not always give the best results. They are usually for basic dictation tasks or voice control. Apple mainly uses this technology for voice commands, while Microsoft uses it to dictate Word documents or PowerPoint presentations. You need a more advanced tool to transcribe more complex and lengthy recordings.

You can also upload a transcription app such as Transkriptor to get much more accurate and fast transcriptions using automatic transcription software . These apps provide more accurate and reliable transcriptions. However, you need to be careful for the best results.

While recording your voice for dictation, utter each word clearly. Otherwise, the app can misinterpret the speech, especially if there are complex words. Make sure that speeches do not overlap if there are multiple speakers. Also, ensure that you are in a quiet environment with minimal background noise for the best results.

Remember to proofread your transcript afterward. Even the best tools can misunderstand the speech sometimes. You can fix the format and any minor errors in the transcription before finalizing it.

Why Use Transkriptor for Dictation?

Transkriptor uses AI to obtain highly accurate transcriptions. This speech-to-text app can reach up to 99% accuracy rate when transcribing your files, depending on the sound quality. No matter how reliable Transkriptor is, remember that audio quality is of the utmost importance.

The dictation app supports more than 100 languages, including English, Portuguese, German, Hebrew, Arabic, Turkish, and Spanish. This multiple-language support makes Transkriptor one of the best transcription tools in the world for everyone.

Transkriptor provides cloud integration with Google Drive and Dropbox . This integration makes it easier to export and share the transcription file and facilitates the collaboration process. Additionally, Transkriptor allows you to transcribe audio or video from Google Drive and Dropbox's cloud storage.

Here is a step-by-step guide to get transcriptions with Transkriptor.

• Go to the Transkriptor’s website and create an account .
• Upload your file into Transkriptor and start the transcription process.
• Transkriptor sends you an email notification when your transcription is complete, so check your inbox.
• Review and edit the transcription to avoid any minor mistakes.
• Download and share your final transcript.

Additionally, Transkriptor has multiple speaker recognition, which is beneficial for interviews, lectures, and meetings. It also provides advanced editing tools, so you will not need another third-party app to edit your transcript.

Transkriptor provides different subscription plans and a free trial. You can try the voice-to-text app to see if it is appropriate for you, and then you can choose the best subscription plan according to your needs.

Another vital feature of Transkriptor is its cloud integration with Google Drive and Dropbox. With this feature, you can export and share your transcription file easily. Last but not least, Transkriptor provides a timestamp to mark when speakers say each sentence.