Transcribe Audio to Text: Expectations vs. Reality

Estimated reading time: 10 minutes

Have trouble deciding about which way to go when you transcribe audio to text? You are not alone. There are so many options that it makes you incapable of deciding for yourself. This state of analysis paralysis makes you waste your valuable time and energy. Or even worse: you end up choosing the bad option.

I used to feel the same as you. I felt so lost, trying each and every method to transcribe audio to text one by one. It was terrible since it meant not having a consistent way to do my tasks. Not mentioning the huge amount of money and effort that went into examining the options to transcribe audio to text.

That’s why I wish I had stumbled upon a paper just like this one. When you finish reading it, you will have adequate information about all of the options. You will be ready to make your own choice. So let’s analyze them one by one.

Options to Transcribe Audio to Text

Choosing to Not Outsource

You may very well choose to do your transcriptions yourself by hand. That’s usually how people start. Although they usually grow tired of this option very quickly. Particularly the people for whom transcription is an ongoing task, and not a one-off thing. Why is this a bad option you ask?

A professional who transcribes audio to text

To Transcribe Audio to Text, a Huge Amount of Effort is Required

This option is ridiculously hard. Especially if you are not a trained transcriptionist. Even for professional transcriptionists, it’s an extremely inconvenient and arduous task. You have to actually sit through an entire recording, playing it, pausing it, and then playing it again. Not to mention the hardships that the sound recording will throw at you. The weird accent of the speaker, the blur of the audio, and so on. Think about trying to understand and reciting a weird accented guy. It would feel like hell for lots of people. For every hardship, the difficulty of the task adds up and hits you like a ton of bricks.

It takes a lot of Time

All this struggle goes on for a tremendously large amount of time. A trained transcriptionist usually takes 5 hours to transcribe 1-hour audio to text. Remind yourself that as a regular person you don’t have the necessary equipment or the training that these experts have. So it will take a lot longer than 5 hours for you to transcribe audio to text.

Tools that help you Manually Transcribe Audio to Text

You can also choose options like the foot pedal, or the f4 software that serves as a transcriptor guide. What these tools have in common is that they are still in the domain of transcribing audio to text manually. These seem like they can alleviate the pain of transcribing by hand, so why not give it a try, right? Not exactly. There are still lots of problems that come with using these.

First of all, they are not free. The software charges you monthly, and it may not be that cheap. When you make this sort of investment, you need it to worth it. In this case, it may just not be. Because there are other problems with them.

A meeting that is recorded. Then, it will be transcribed to text.

Although it charges you money, you still need to spend time manually transcribing audio to text. It may improve your speed by a margin, but you will still have the limitations of being a human. Relative to the other options, this software does not improve your speed that much anyway.

Automatic Software to Transcribe Audio to Text

Automatic software is far better than the other options that we listed above. They are especially beneficial in terms of speed. Whatsmore, they make you save your effort for more important things. Particularly for modern life, this software can be said to be well fit

The two main problems with automatic software are cost and accuracy. There are no human beings involved in the process of automatically transcribing audio to text. So automatic transcription is not something that can yield the same accuracy as manual. It’s still good enough, but it’s important to know the shortcomings of each option regardless.

In order to tackle these drawbacks, there are a few things you can do.

Use In-App Editing Software

Look for the software that has the feature of in-app editing. If you are worried about accuracy, try transcribing audio to text by using this tool once. It makes you able to have a final touch on your text. This way, you will be confident in the knowledge that your final product will be accurate.

Use Google Docs

For those who don’t want to spend any money, Google docs is an excellent free and simple option to turn audio into text. Just leave your mic open on Google Docs and it will start live audio to the text of what you are saying. This is very useful when you need to turn over some notes quickly. You may also not want to spend money on other software that might do this job just as well.

Third-Party Alternatives for Google Docs

However, accuracy is where Google Docs audio-to-text fails a little bit. It often misses words if they are not articulated very clearly. Whatsmore, it makes a lot of errors in punctuation. If missing commas and periods is not acceptable for your audio to text task, then you would be better off simply not using Google Docs.

One of the most popular tools for turning audio into text is dragon. Dragon is the most expensive tool by far, costing up to $500 per year. But it is also the industry standard for high-quality audio-to-text tasks.

The main problem with Google docs audio-to-text is that it is not accurate enough for more serious tasks. Transkriptor is a third-party tool that allows you to turn your audio files to text with much more accuracy and offers a reasonable price point. As a result, third-party audio-to-text tools like Transkriptor are more popular.

Recording to be transcribed

How to Record and Transcribe Your Calls?

Calls are an important part of any business. They are often the only way to stay in touch with customers, partners, and executives. The problem is that these calls can go on for hours and unless you’re great at taking notes, you will most likely forget what was discussed at some point. It can be difficult to recall all the information that was discussed. You may not even know what information is important and what is not. What about turning the audio recording of your phone call into text?

Recording an Audio

Firstly, you have to record your audio. Recording a phone call is a good way to keep a record of the conversation. It might be good to do this for conversations that involve critical information. A lot of the time, these conversations are quite lengthy and it can be difficult to remember all the specifics.

Thankfully, there are tools that can help with this problem.

The use of your phone for audio recording is a great way to control and record all your in-person and telephone conversations.

There are many different apps available on both Google Play and the App Store. In order to help you make a decision, we can recommend three apps: Voice Record Pro, TapeACall, and Call Recorder (for iPhone). Try one of these and see if it works fine for you.

Tips on Increasing the Quality of your Audio Recordings

When you are transcribing files, it’s important that they are high quality to make the most of the free audio to text transcription tasks that you’re using. The sound quality of the audio files can have an effect on how well they are transcribed. If your audio is unclear, full of background noise or contains various accents, the free audio to text transcription will be more difficult and take up more time.

If you are using an external microphone to record your audio, it is best to get one with a high-quality recording. This will be able to pick up more details in the sound and will provide better context for the transcriber.

Decrease the Distance Between the Speaker and the Recorder

High-quality recording starts with high-quality audio, so make sure your audio volume is loud enough. The same goes for your voice- make sure it’s clear and loud enough. It can be distracting if you’re straining to hear what the person on the other end is saying. It can also be bad if they sound like they’re shouting at you. Furthermore, if you want to get high-quality recordings, try holding your recorder in front of the speaker if possible. The closer your recorder is to the speaker’s mouth, the better quality audio you will get.

Eliminate The Background Noise for Better Audio to Text Transcription

It’s frustrating when you can’t understand the speeches in an audio recording because of background noise. That’s why it’s important to make sure the recording is free of any background noise before you send it off for audio to text transcription. This will result in a more accurate transcript which will make the editing process easier.

Background noise on your recordings can come from a lot of different sources. Make sure you turn off your phone’s ringer and put on some earbuds or headphones during the recording session. If you’re outside, you’ll want to stay away from public areas with loud traffic and other people who might interrupt your recording.

Online lesson to be transcribed

Improve Your Mic Quality

The better the mic the better the audio quality.

One of the most common mistakes that people make is to use their laptop microphone for voice recording.

These laptops are not designed to have high-quality microphones. They are meant for everyday use, not for highly sensitive tasks like recording audio and then doing free audio to text transcription.

This means that you risk hearing a lot of background noise, or worse – your voice sounds distorted and muffled because it’s not picking up enough sound waves. That can be really frustrating if you’re doing any kind of interview or video recording. You need to make sure that your microphone is clear and of high quality. It could be expensive to buy one, but it will make a big difference in the quality of your recordings!

Oftentimes, however, people are unaware of how to pick a quality microphone for their needs. The first step is to research your available options. The second step is to decide on what you want to use the microphone for. If you are only doing voice memos or conference calls then there are cheaper options that will do just fine, but if you want something more professional then you should invest in a high-quality microphone with a clip so that it stays steady while recording.

Give Transkriptor a Try

Transkriptor is a great app if you want to turn your audio recording of an interview into text. This free program allows you to upload the audio file of the recording and it will turn it into text so you can stop worrying about taking notes. This is a very useful app that can turn your recorded conversations into text. It is perfect for people who are always out on the go and can’t find time to transcribe their audio recordings.

In conclusion, technology has evolved to make taking notes easier than ever. Nowadays, there are many applications that allow you to record the audio of a meeting or lecture and then convert it into text. Transkriptor is one of these apps that you can use in the workplace. It enables users to record meetings, lectures, and presentations with their phone’s microphone and then convert this recorded audio to text. Transkriptor also allows editing and sharing of transcriptions for future reference.

You don’t have to stress about taking notes anymore, just focus on the call, and let smart apps do it for you!


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