Dictation: Take Notes by Talking!

Estimated reading time: 12 minutes

The Benefits of Digital Dictation

There are many reasons for using dictation. Some people may use some aids to help them communicate. Many research studies show that dictating your thoughts into a recorder and then typing them out on a computer later is much faster, produces fewer formatting errors, and has for many people, eliminating the fear of speaking up in class or asking questions in general.

With quality audio reproduction through dictation and easy notetaking tools such as SmartPen and Handwriting Enhancer Pro with Write Anywhere technology, we all have the potential to be improved presenters, and translators between different languages in real-time, listeners of long-format documentaries or audiobooks while engaged in other activities.

Recording devices

What Can Be Used as a Dictation Machine

With more people switching jobs and holding multiple jobs, there has been an increased reliance on dictation machines. People who dictate notes can stop having to take writing utensils everywhere- a necessity for the note-taking process. In addition to easier accessibility, this machine also has a higher audio quality than most cell phones can produce.

Some people use it to dictate everything from important phone calls to quick grocery lists so that their written hands do not wear – and it takes up less space in their pocket than a notebook would.

This is one of the best available technologies for those who may be waiting on a delivery email but need something compelling to tell the customers about, usually dictating things like quotes or testimonials about their products when they are interviewing for jobs

A Phone dictation machine is a voice recording app that turns your voice into written words on your phone as a form of keyboard replacement. This means that you speak and the app will convert what you say into written language. It is best for emails and casual communication.

You can find both iOS and Android dictated message apps in which the typing is replaced by speaking, using only one hand while driving or whatever you are doing. Consequently, the keyboard disappears to be replaced with just a tap or abbreviation character such as “btw” for “by the way”.

Dictation by Smartphone

Who needs to take notes anymore, when your smartphone can do it for you?

Your smartphone is always with you, so why not send that voice memo with an assignment to work on the transcription. Why not feed those recorded conversations into an external program to give your team a chance to see what you were speaking about or where you were in a conference room during a meeting.

It doesn’t matter if you have Android or iOS. All smartphones today have been equipped with the necessary chip to do voice-to-text functions that can potentially transcribe voice memos.

The hardest part is always to find the right app, though, with so many in the app store and Google Play Store, it’s become easier for entrepreneurs and small businesses to find an app that meets their needs.

Currently, AI transcription Apps are still being improved and upgraded. Some work better than others just because of quality-of-life factors like how user-friendly the software is, their connection speed, or affordability.

Dictation process

How to Set a Dictation App Up

How to Start Using a Dictation App

What You’ll Need: You’ll need a smartphone and an internet connection so that they can register you onto the app’s servers for processing, and that’s all!blank

It’s pretty easy to set up voice recognition on your mobile device. You need to register your new user account with any dictation app and after that, you will be able to log in and start the dictation. Voice memo is a function that will let you record lectures, meetings, or any other place where forgetting some important information can cost you valuable hours of work.

The benefit of using this tool is time and effort are saved while discerning. More than that, the dictation machine converts your recording to text as you speak.

Speech recognition adopts the latest algorithms and neural networks to recognize speech as accurately as possible in any environment. Some can even recognize different accents like British English or American English.

The fast-growing digital technology is increasingly being applied in the workflow of creating written content and also converting speech to text. These benefits outweigh the problems with this process as it can create different variations of content quickly, minimizing turnaround time when writing or constantly generating new article headlines.

Recording an Important Phone Call for Dictation

We have to deal with a few constraints that come with the recording process through our phones. First of all, most phone speakers are not really good and produce appropriate audio for an interview. Second of which, we don’t want to record this whole event while on the job.

Fortunately, there are solutions to this problem: end-to-end solutions for interviews. With these solutions, the interviewee uses a small microphone that records both their voice and the surrounding audio, then sends it to the interviewer’s recording device for download later. It gets added right into your video editing software on your computer.

There are many benefits of using a call recording solution when capturing an interview as opposed to handling it old school (with someone holding up a laptop). Not only would you save on time costs and expertise, but this system also offers better quality sound.

Surety dictation tools have been released to the public this year may make recording interviews easier than ever before. From handheld devices with easy record connectors such as tablets, people will be able better suit their interview needs.

Great Sound Quality?

How to Get a Great Sound Quality from Recordings?

The audio quality of podcasts is dependent on the equipment and environment used to record them. This includes: noise cancellation, reducing the distance from your mouth by using the in-built microphone of your phone, or a nearby interviewer speaking.blank

In conjunction with high-quality video, audio is one of the aspects that can make or break the experience of an interview. But what has to be done in order to have clear audio?

There’s a scientific explanation for this. As you move farther away from the microphone all the noise will become more evident in the sound wave. All that extra sound noise reaches and stresses the recording device — and your ears as well.

Enhance Your Recording Settings

Apple’s Voice Memos app is great, it is just not automatically optimized to deliver the best possible audio quality. Knowing these settings can have a big impact on capturing conversations in various high-volume environments.

 Since the iPhone 7, there are many improvements to built-in microphones which make for better sound quality. You can change this in the settings by selecting “Voice Memos” and then changing the quality from Compressed to Lossless. This will improve your audio quality immensely and you’ll have more space, especially on the new larger iPhones like Xs Max and Xs.

It can vastly improve audio clarity when recording video, as well as reduce background noise.

Dictation ongoing

Tips to Get the Best out of Recordings

There are specific tips and techniques that you can use to make better recordings. In this article, we will discuss some of the best practice tips.

The quality of your podcast or recording-especially when it’s acoustically sound-can makes the difference between grabbing a listener’s attention or not. What to say and how you say it is important, but if your listeners can’t even hear what you are saying, then all your carefully planned content is moot.

All podcasts and recordings eventually have sound problems such as popping from open and closed microphones, low volume, and ambient noise from other sources in the area. Headphones drastically improve these kinds of environmental issues. If you have to amplify your speaker microphone with software to obtain desired levels use – don’t overdo it

When recording in a public space, it is essential to be aware of the kind of surroundings.

Most people underestimate how intrusive background noise maybe for their podcast. To avoid the use of any external devices, it’s very important to ask your host or participant enough questions. By this, you can adjust the mic according to their voice setting

Proper recording involves having great audio quality without any kind of interference in the form of background noise or bad mic placements. Recording at home will create a clean source with no unwanted vibrations or variations in sound waves.

Mind Where The Mic Is

Most cell phone microphones can be found on the bottom of your handset to boost the power and recording quality. As phones get thinner, putting the mic at or near the bottom is a better option to do all these tasks without unnecessary interference.

Now that it’s been identified, what’s next? Well, we should take the initiative in keeping our microphones clean and unclogged to prevent distortion in the sound.

Avoid Blocking Your Mic

We should not touch our microphone in order to avoid any interference with voice signals. As this action may cause our sound quality to go downhill and audio files may stop uploading entirely.

Recording yourself and playing it back isn’t enough to assess how you are doing. Simply obstructed your microphone by having a hand in front of it. It coats the microphone with too many layers of clothing or finger smudging makes recording hard.

This causes a bloated sound, fuzzy audio, as well as unwanted booms and hissing sounds in the project.

Get the Mic in the Direction of the Source

Pointing the microphone toward the sound source is an efficient move on recording quality. A tested technique is to have a reserve microphone at hand. You may also switch between in case one picks up too much ambient noise from fans, air conditioners, or engines. Experimentation also benefits these recordings. Usually, office spaces are more accommodating to an interviewee’s needs for privacy. However on-the-go interviews may not offer this option. Then it becomes difficult for a journalist to find open space before their opportunity passes them by. Or backgrounds take over their recording with unwanted noise.

Sound fidelity can be improved by attuning oneself to the mic.

Minimize The Distance Between The Mic And The Source

To maximize the quality of audio recording you need to get close as possible

When it comes to sound recording, there is one very important factor that accelerates the process—affinity. This does not mean we should up and grab our phones in the middle of a lecture. The affinity is achieved when you position your microphone close enough to the sound source.

But getting close to the sound requires that not too many people are present in the area. Meaning they may need to choose to only film when there is nothing happening around. But often this is not possible.

Don’t get too close to the sound source

A professional who dictates

Regardless of the type of microphone, keep it at least a couple of inches from the person speaking.

A few reasons for this are, that if you place it too close to the mic and not in a professional sound booth-like setting, you will probably get sound reflections (which lead to distortion) amongst other issues that arise. Backing under the mic will not only distort your sound but also the “plosives” will cause an unpleasant popping sound. Plus there is a risk of all background noise being picked up on the recording.

Avoid Background Noise

It is very important to consider the environment a speaker could be working in. Especially if they are regularly using their audio equipment to record speeches and recordings of meetings. It is difficult to be prepared for every possible circumstance. Often the recording takes place in an office and there is little that can be done to minimize external noise. However, it is still wise to do the best that you can at minimizing environmental noise.

There are some simple steps one can follow: face away from the wind, which may otherwise cause distracting rustling sounds; make sure your mic is located in an area of silence; move away from other speakers if possible and try not to stand close to doors that might open unexpectedly.

Avoid Shakiness of the Mic

When recording voice memos, the sounds recorded often have defects. This can happen because of unsteady hand movements, headphone disconnecting microphone, and low volume.

So what can people do to get clean and stable sounding sound? Apple employees would suggest a different way to decrease the chance of getting spotty sound. In fact, Apple recommends that users place their phones near their chin level for best performance.

Sometimes it is necessary for those who are using voice memos for work purposes to be mobile with the recordings. However, following this advice will minimize any mistakes or disruptions in sound quality.

Turn on Do Not Disturb

When you are interviewing candidates, sometimes it can be easy to get sidetracked by your phone.

Turn on Do Not Disturb. As well as turning on the blink too so your phone will be impossible to miss. Even if it is hiding under some papers.

Remember to turn off all vibration settings. As response triggers can be catchy and distractive when talking to someone and not wanting to miss anything.

Some Recording and Dictation Apps

The quality of the recording is always a pressing concern with interviews. Many people starting out are often deterred by that large voice recorder that only at best sometimes works well. This small recording can prove to be an even bigger problem. The good news is that you don’t need a new recorder to get the audio that you want.

Besides VoiceRecordIt, many other dictation apps can also record calls. There are various apps for both Android and iOS devices, like RecMyCalls and Rev Voice Recorder. These let the user record their own interview with the same phone they are talking on, and with good quality.


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