How to Dictate for Gmail

How to Dictate for Gmail

To learn how to use the dictation feature to type an email for Gmail by speaking, please follow the steps below to voice-to-text your message:

1. On your device, open the Gmail app or open it on a web browser.
2. Log in to your Gmail account using your Id and password.
3. In the bottom right, tap Compose. (A plus sign)
4. A new page appears here in the To field; add the recipients’ email id. (If you want, add recipients in the Cc and Bcc fields).
5. Below that, add a subject.
6. Then, dictate your message in the body by clicking the microphone icon at the bottom; note: for web browsers, you may need extensions such as voice in, dictation for Gmail, etc. The extension supports many languages and platforms like Gmail, Outlook, LinkedIn, and Zoom. Beside the cursor, click the drop-down to select the language you will be speaking. also, make sure no other application or web page is using the microphone.
7. Do any of the following to insert a punctuation mark or conduct simple formatting tasks:·     Say the name of the punctuation mark, such as “exclamation mark,” “question mark,” and “comma”.·     Say “new line” (equivalent to pressing the Return key once) or “new paragraph” (equivalent to pressing the Return key twice). The new line or new paragraph appears when you’ve finished dictating.
8. Place the cursor where you want the text to begin. Begin speaking.
9. At the top of the page, tap Send (Arrow mark in the top-right corner).
10. To add formatting, like bolding or changing the text color, select the text you want to format, then tap A.

What are the keyboard shortcuts for voice typing

The keyboard shortcut for voice typing:

• For Windows is ‘Ctrl+Shift+S’
• For macOS, is ‘Command+Shift+S’
• You can also go to the Tools tab and select Voice Typing.
• A microphone will appear; click on it to begin dictating the content.

How to Send an Email on a Computer

Please follow the steps below to send an email with a dictate for Gmail:

1. On your computer or Chromebook, go to Gmail on your browser, such as Google Chrome, or install Gmail on the computer
2. At the top left, click ComposeIn the “To” field, add recipients. You can also add recipients:
3. In the “Cc” and “Bcc” fields
4. When you compose a message with a “+ sign” or “@mention” and the contact’s name in the text field
5. Add a subject
6. Write your message or dictate your message
7. At the bottom of the page, click Send
8. Tip: To add individual recipients and groups of contacts you created with labels, click To 

How to Send an Email on the Phone

1. Open the Gmail app on your Android or ios (iPhone, Mac, and other Apple devices) or tablet.
2. Log in to your Gmail account using your Id and password.
3. In the bottom right, tap Compose. (A plus sign)
4. A new page appears here in the To field; add the recipients’ email id. (If you want, add recipients in the Cc and Bcc fields).
5. Below that, add a subject.
6. And write or dictate your message in the body.
7. At the top of the page, tap Send (Arrow mark in the top-right corner).
8. Note: To add formatting, like bolding or changing the text color, select the text you want to format, then tap on A.

Frequently Asked Questions