Microsoft Teams meeting recordings ensure that no critical information is lost. Whether conducting meetings to track updates or share meeting summaries, recording enhances transparency and productivity. Additionally, transcribing meetings with tools like Transkriptor makes meetings more accessible by converting audio to text.
To maximize these benefits of recorded meetings and transcription, understanding how to transcribe Teams meetings is necessary. This guide will answer each query, but first, let’s understand key things before recording the meeting.
What to Know Before Recording a Microsoft Teams Meeting
When you record a Microsoft Teams meeting, there are some points to consider for ease. It is essential to know who can record and what features are available. Recording meetings helps in capturing important discussions for later reference or sharing with absent team members.
Permissions Required for Recording
Meeting organizers automatically have the right to record a Microsoft Teams meeting. Microsoft Teams members from the same organization can also record if they have a valid Office 365 license and the IT admin has enabled recording.
With Microsoft Teams, premium meeting organizers can choose who can record the meeting or not. Either just organizers and co-organizers or organizers and presenters too. External guests or anonymous users cannot start and stop recordings. Attendees from the same organization without recording permissions can not start or stop the recording themselves.
Important note:
The recording continues even if the person who started the meeting leaves the meeting. When everyone is present, the meeting recording stops itself. If someone forgets to leave, the recording will stop after 4 hours.Key Features of Microsoft Teams Recording
Microsoft Teams recording captures three main elements: audio, video of streams of up to four people, and screen activity. When the organizer starts recording, all participants will get an automatic notification. The recording will be directly saved to the organizer's OneDrive for Business. For better access, you can try live transcription.
However, some elements do not get captured, like annotations, shared notes, and app-shared content. After the recording stops, it appears in the meeting chat and channel conversation in a channel meeting. The meeting organizer owns the recording and can control who can download or delete it. They also receive an email when the recording is ready and can manage expiration settings.
How to Record a Microsoft Teams Meeting
Meeting recording for professionals becomes very easy with Microsoft Teams. Follow these simple steps to capture and manage the meeting effectively for future reference:
Step 1:
Start a meeting by simply clicking the video icon on the left-hand side corner. Now, share the link with your teammates for a meeting.
Step 2:
When everyone joins the meeting click on the three dots on the top of the screen. Here you find the option to start recording. Click on the options and begin recording the meeting.
Step 3:
Everyone in the meeting will be notified about the recording. At the end of the meeting, click on the three dots again and click on Stop the Meeting.
Step 4:
Access and manage the saved recording from the Microsoft Teams chat, Microsoft Teams chat, or One Drive. , the Microsoft Teams mobile app saw major growth in downloads during the COVID-19 pandemic. There were around 10 million downloads in North and Latin America and 8.6 million in Europe, Africa, and the Middle East.Why Transcribe Your Microsoft Teams Meeting Recordings?
Transcribing Microsoft Teams meeting recordings turns discussion into text. Transcription makes it easier for participants to recheck the key points. Documenting Microsoft Teams meetings is extremely beneficial for absentees or those who prefer reading over listening. Here is how transcription offers long-term benefits:
Benefits of Transcription for Meeting Documentation
Transcription makes meetings more accessible by providing text versions of spoken content. Reading becomes easier for those with hearing impairments. It also allows for easier note-taking, as in a meeting, everyone listens carefully rather than writes. Additionally, having a transcript helps in archiving important discussions, ensuring important information is saved for later use.
Saving Time with Searchable and Shareable Text
Microsoft Teams meeting audio-to-text enables teams to quickly locate specific discussions. Transcriptions ease the sharing process of key insights with stakeholders who may have missed the meeting. This saves time and enhances the productivity of the entire team. You can also highlight the key points for a quick check.
Transcription Tools to Enhance Your Workflow
Microsoft Teams meeting transcription tools improve productivity and ease of access. Microsoft Teams offers a transcription feature but with limited editing and download options. Microsoft transcription is less accurate than other transcription tools like Transkriptor. Let us take a closer and understand which Microsoft Teams transcription tools work seamlessly:
Benefits of Automated Transcription Solutions
Having transcription of Microsoft Team meetings is a way to secure key discussions for longer. Accuracy and concise summaries are crucial, and tools like Transkriptor, Otter.ai, and Rev make this achievable. We will discuss automated transcription solutions to help you get the most out of these tools:
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Transkriptor:
Transkriptor delivers accuracy in over 100 languages with advanced AI, making it suitable for multilingual teams. -
Otter.ai:
It provides live transcription and meeting summaries but struggles with accuracy when there are multiple speakers. -
Rev.com:
Rev offers precise transcription, especially for technical audio, but with a less user-friendly interface and high-cost concern.
Transkriptor
Transkriptor offers more advantages over Microsoft Teams. With advanced AI features, you can also get 99% accuracy. Transkriptor supports over 100+ languages and allows you to easily edit and summarize transcripts. You can add or hide speaker dictation and highlight the key points. Clear visibility of key points and a quick summary work as a quick reminder. You share the transcription with teammates in PDF, DOCX, or TXT format.
A review on Trustpilot: Incredible tool for people who want to be efficient. In a few seconds, you can build an impressive AI chatbot from your meeting minutes and take action immediately. A must-have.
Otter.ai
Otter.ai is another tool for live transcription and team collaboration. Otter.ai offers searchable transcripts and meeting summaries. With some features like live captioning and cloud storage, it simplifies sharing key points with team members. While it works smoothly, you might face little accuracy issues when speaking two or more speakers together.
Rev.com
Rev allows you to transcribe live interviews and record meetings automatically with the mobile app. Its features include timestamps and word-to-word transcription with quick delivery. You can connect Rev easily with Microsoft Teams meetings and download it for sharing. However, Rev offers only 45 minutes per month, which makes it a somewhat costly choice.
Why Transkriptor is the Better Option for Microsoft Teams Meeting Transcriptions
Transkriptor stands out as the ideal choice. With AI-powered features and in-built editing options, it offers 99% accuracy. Take a closer look at these notable features:
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Automated the Audio-to-Text Process:
Transckriptor uses AI for accurate and efficient transcription in Microsoft Teams with speaker differentiation. -
Editable Transcripts for Precise Notes:
If there are mistakes, easily edit them, highlight key points, and add comments when sharing with teams. -
Multiple Export Formats for Easy Sharing:
You can share transcripts in various formats like PDF, SRT, TXT, or simply copy them to a clipboard.
Automating the Audio-to-Text Process
Transkriptor uses AI transcription for Microsoft Teams to effortlessly convert audio to text with speaker identification. AI automation saves time compared to manual typing or Microsoft Teams transcription. Additionally, compared to human transcription, the accuracy percentage is higher, which requires less time while editing.
Editable Transcripts for Precise Notes
After the meeting, you can properly check and edit the transcription. With Transkriptor, you can easily edit and highlight the key points for easy reading. You can get a summary of the whole meeting that reflects the whole meaning in short. You will get a speaker identification option and timestamps, too.
Multiple Export Formats for Easy Sharing
Transkriptor allows you to download meeting transcriptions in various formats. You can download them into TXT, PDF, DOCX, SRT, and CSV and copy them to the clipboard for quick sharing. While downloading, you can also choose paragraph size.
Conclusion
Recording Microsoft Team meetings is a fundamental way to preserve important discussions and decisions. Transcription, however, elevates this process by creating accessible and searchable transcripts. While Microsoft Teams offers basic recording features, tools like Transkriptor enhance productivity with automated transcription.
Transkriptor allows you to share meeting documentation in PDF DOCX, TXT, and CSV formats. Editable text options and versatile export formats in Transkriptor make meetings more actionable and collaborative. Leverage the productivity in remote work with transcription tools like Transkriptor!