YouTube Transcript: Definition, Purpose, Use, and How to Create It

YouTube transcription guide graphic, featuring a play button icon to represent video content.
Master YouTube transcripts to elevate your videos with accurate, purposeful captions.

Transkriptor 2024-01-17

YouTube Transcript is the written form of all the spoken dialogues in a YouTube video. The purpose of Youtube Transcript is to provide accessibility, increase comprehension level, provide education and learning, and enhance the user experience in YouTube.

The use of YouTube Transcript is accessibility, comprehension, searchability, and multi-tasking for the audience. Its use for content creators is SEO enhancement, audience reach, user engagement, and fulfilled legal compliance.

Watch and transcribe the video to create YouTube Transcript manually. Format the transcript according to the timestamps and then save the transcript file. Go to YouTube Studio and click on “Videos” to upload the video to YouTube. Click on the transcribed video and under “Subtitles,” click on “Add Language” to choose the language of the video. Click on “Add” under “Subtitles” and then select “Transcribe and auto-sync”. Copy and paste the transcript into the box.

Choose a transcription service such as Transkriptor, Rev, or to create YouTube Transcript with an automatic transcription service. Upload the video to the service to create automatic transcription. Proofread and edit the transcription. Download the transcript and then upload it to YouTube.

Stylized illustration of a person using a computer with the YouTube interface, focusing on transcription.
Create YouTube transcripts with ease to enhance video accessibility and viewer engagement.

What is a YouTube transcript?

A YouTube transcript is the textual representations of the spoken dialogues in a YouTube video. YouTube creates transcriptions automatically or users create transcriptions manually. Viewers enable or disable the transcriptions depending on their preference.

C lick on the menu bar below the screen and click on “Transcript” to enable the transcription of a YouTube video. The captions will be available at the bottom of the screen.

The automated transcript of YouTube sometimes has errors. Content creators, thus, create their own transcription. Manually created transcription is useful especially for videos with complex words or low-quality voiced videos.

What is the P urposes of YouTube Transcripts?

The purpose of the YouTube transcript is to improve accessibility to the audience. People who are deaf or people with hard of hearing use captions while watching the videos.

Transcription on YouTube improves searchability of videos. Users find the specific parts in a video by using the transcript. Transcription on YouTube increases the SEO rankings of the content.

YouTube video transcripts enhance the comprehension level of the users. Users enable the captions to understand the content of a video better.

YouTube transcription provides a better user experience. Transcript enables users to do multitasking. People who prefer reading content rather than watching it use YouTube transcripts.

Transcription is a legal requirement in certain countries.

How to Use YouTube Transcripts?

To use Youtube transcripts, follow the 8 steps below.

  1. Open Youtube . Begin by navigating to the YouTube website or opening the app on the device.
  2. Search for a video. Use YouTube's search function to find the video.
  3. Download the video. Download the video from YouTube. This might require the use of third-party software or websites that enable video downloads
  4. Open Transkriptor and create an account. Visit the Transkriptor website and sign up for an account.
  5. Upload the video to Transkriptor. Click the "Upload" button to add the video to the platform. Users either drag and drop the file into the designated area or use the link copy-paste method if direct download isn’t available.
  6. Check email for the transcription. Transkriptor sends an email notification to the address associated with the account.
  7. Edit the transcription. Review the transcription for any inaccuracies. Transkriptor’s interface allows users to make edits to ensure that the final text matches the spoken words in the video accurately.
  8. Download or share the transcription. Download it in various formats suitable for your needs/ Use Transkriptor’s sharing options to send the transcription to others via email, a shared link, or by connecting to cloud storage services.

Person holding a smartphone with YouTube logo displayed, with a laptop open to YouTube in the background.
Access YouTube transcripts on the go to follow along with your favorite videos anywhere, anytime.

1. Open YouTube

The "OPEN YOUTUBE" step is the first stage in which a user visits YouTube's primary interface. The process of accessing YouTube normally involves accessing the YouTube website using a web browser or launching the YouTube application on devices.

The YouTube homepage, along with a variety of videos, channels, and personalized suggestions based on past viewing activity, is on the stage for the viewer as they begin the step. The platform serves as the primary access point to a wide range of video material, requiring users to navigate through it in order to explore further and locate a particular movie along with its accompanying features.

YouTube search bar with typed query on 'how to get transcript from YouTube video', suggesting user engagement.
Learn how to get YouTube video transcripts for enhanced content accessibility.

2. Search a Video

The "SEARCH A VIDEO" step is crucial as it allows the user to pinpoint the specific content they wish to view on YouTube. This involves utilizing YouTube’s powerful search engine, which requires the user to type in keywords, phrases, or the exact title of the video into the search bar, usually located at the top of the website or app interface.

Users are able to find through YouTube's vast library to find a video that matches their interests or needs by entering relevant search terms. The importance of this step lies in its ability to filter through millions of videos to bring forward the one that the viewer intends to watch.

The effectiveness of searching directly impacts the user's experience on the platform; it sets the stage for how easily and quickly the desired content is reachable.

YouTube video description detailing a full guide on how to extract video, with download button.
Navigate the steps to get transcripts from YouTube videos with our comprehensive guide.

3. Download the Video

The "START VIDEO" step involves the user initiating playback of the chosen video on YouTube. This step is interactive and central to the YouTube experience as it shifts the user from a passive searcher to an active viewer.

Starting the video is essential for several reasons. Firstly, it confirms the user's selection and provides the actual content. Secondly, it activates the video's associated features such as likes, dislikes, sharing options, and, importantly, the transcript service.

This step is the gateway to engaging with the video, where viewers not only consume the visual and audio elements but also participate in the community through comments and reactions.

Transkriptor's homepage showcasing the service for converting audio from YouTube videos to text.
Unlock the potential of YouTube content with Transkriptor's efficient audio-to-text transcription service.

4. Open Transkriptor and Create an Account

The "OPEN TRANSKRIPTOR AND CREATE AN ACCOUNT" step involves initiating the interaction with Transkriptor, which is a dedicated transcription service. Users must navigate to the Transkriptor website via a web browser. This process typically includes providing a valid email address, creating a unique password, and sometimes confirming the email through a verification link sent to the inbox.

Creating an account with Transkriptor is a critical step because it establishes a secure and personalized workspace on the platform.

Transkriptor's user dashboard with options for uploading for YouTube videos.
Streamline the workflow with Transkriptor's dashboard, transcribe YouTube videos.

5. Upload the Video to Transkriptor

The "UPLOAD THE VIDEO TO TRANSKRIPTOR" step is where users begin the practical phase of converting the video's audio content into a written transcript. The interface invites users to engage with the upload functionality, an integral touchpoint in the user journey.

Interacting with the "Upload" button is the primary action users take to start the transcription journey. It leads them to an area where they directly drop their downloaded YouTube video file into the drag-and-drop space provided.

Transkriptor offers an alternative method that accommodates the situation for non downloadable videos from YouTube due to restrictions or user preference. Users copy the URL link of the YouTube video and paste it into the provided field within Transkriptor. This function ensures that even without a direct file upload, the video content is still accessible for transcription.

6. Check Email Account for the Transcription

Users get an email once their transcription is ready, once the video has been uploaded to Transkriptor and the system has begun processing the content. The importance of this step lies in its role as a bridge between the transcription service and the user, facilitating communication and delivery of the final product.

Users must monitor their email account associated with their Transkriptor profile. Transkriptor sends a notification email to inform them that their transcription is complete and ready for review. This email usually contains a link or attachment, allowing for direct access to the transcribed text.

7. Edit the Transcription

Users move on to the editing phase after getting transcription. This step is crucial as it allows for the refinement of the transcribed text, ensuring accuracy and coherence with the original audio.

Transkriptor typically provides users with a transcription by advanced algorithms, but it may still require human input to correct any errors that automated systems often overlook, such as nuances in language, technical jargon, or speaker idiosyncrasies. Editing is therefore an essential part of the process to achieve the highest level of accuracy. Users make and save changes on Transkriptor.

Transcription software dialogue box offering different text download formats and settings.
Customize transcript downloads to fit your needs, with options for format, timestamps, and speaker IDs.

8. Download or Share the Transcription

The final step for users after editing the transcription to their satisfaction is to download or share the document. This is a significant stage as it represents the culmination of the transcription process, enabling the distribution or personal archiving of the transcribed content.

Transkriptor provides options for users to download the transcription in various formats suitable for their needs, such as text files (.txt), Word documents (.docx), or SRT.

How Can One Create a Transcript for a YouTube Video?

To create a transcript for a YouTube video, there are 4 different options.

  1. YouTube’s Built-in Transcription Feature
  2. Manual Transcription on YouTube
  3. Automatic Transcription Software
  4. Professional Transcription Service

YouTube’s Built-In Transcription Feature

  1. Use YouTube`s built-in transcription feature.
  2. Open the video to be transcribed and then click on the more options button, which is a three dots icon.
  3. Select the “Open transcript” option.
  4. Copy and paste the transcript into another document.

Manual Transcription on YouTube

  1. Transcribe the video manually.
  2. Play the video and start writing the auditory elements in it. Include timestamps.
  3. Review and edit the transcript to correct the errors.

Automatic Transcription Software

  1. Use automatic transcription software such as Transkriptor.
  2. Choose an automatic transcription software and upload the video into it.
  3. Edit and download the transcript.

Professional Transcription Service

  1. Hire a professional transcription service.
  2. Choose a transcription service and send them the video. The service will send the transcription.
  3. Review and edit the transcription.

Why are Text Transcripts for YouTube Videos Considered Important?

The text transcripts for YouTube videos are important because they provide accessibility and SEO. People with hard-of-hearing and deaf people do not have access to YouTube videos without transcriptions or captions.

Transcribing videos provide accessibility for those people. YouTube transcript allows users to watch videos on mute. People watch YouTube videos where they are silent. . They open the transcripts of the video instead of listening to it.

Video transcript increases SEO as YouTube algorithms work by text. Videos with transcripts are more reachable for users. Transcribed videos are more recommended by the YouTube algorithm.

Can You Use Dictation Software to Create YouTube Transcripts?

Yes, you can use dictation software to create YouTube transcripts. Dictation software converts spoken dialogues into written text. Upload the video or the link of the video to create transcription with a dictation software.

The quality of the video transcripts depends on the quality of the video sounds and the quality of the dictation software. Download the transcriptions after the software created them. Review and edit the transcript if there are any errors. Transkriptor, as a best dictation software , can be used to create YouTube transcripts.

Does YouTube Automatically Generate Transcripts for Videos?

Yes, YouTube automatically generates transcripts for videos. YouTube uses speech recognition to generate transcripts for videos. The transcriptions, however, are not available for every video on YouTube. Click on the options button to access the transcripts if they are available.

YouTube`s automated transcription is not accurate sometimes. The accuracy of the video depends on the quality of the sounds in the video. YouTube does not support each language. The accuracy of the transcription changes according to the language of the video.

Do All Youtube Videos Have Transcripts?

No, all YouTube videos do not have transcripts. The availability of transcripts depends on the creator of the video. Video creators upload the transcript of a video if they prefer to. Automated transcripts are not always available.

The availability of the automated transcripts depends on the language and the speech clarity of the video. YouTube`s transcription is not accurate when the speech is not clear in the video or when YouTube does not support the language of the video.

How Accurate and Reliable are YouTube's Auto-generated Transcripts?

The accuracy and reliability of YouTube`s auto-generated transcripts depend on 4 factors.

The audio quality of the video affects the accuracy and reliability of the auto-generated transcripts. YouTube does not create accurate transcriptions on low-quality videos.

The speaker`s clarity affects accuracy and reliability of the transcription. Clear pronunciation and accent are important to get accurate auto-generated transcripts on YouTube.

The language of the video affects the accuracy and reliability of the transcripts. YouTube does not support every language to generate automatic transcription.

The technical vocabulary of a video affects the accuracy and reliability of the auto-generated transcripts. YouTube algorithms sometimes do not recognize accurately the specific terminology.

The performance of YouTube's speech recognition is quite high under optimal conditions, sometimes achieving over 90% accuracy.

How Can Inaccuracies in YouTube Transcripts be Corrected?

The inaccuracies in Youtube transcripts can be corrected by accessing the Youtube studio to edit the inaccuracies. Select “Subtitles” from the left-hand menu to change the transcript of a video. Save the changes after fixing the inaccuracies.

Get in touch with the content creator if a user is not a content creator. Let them know that there are inaccuracies in their videos. They then access YouTube Studio and edit their transcriptions. Various independent studies and user reports suggest that the error rate can range from 5% to 30% or more in challenging audio conditions.

Is There a Way to Download the Transcript of a YouTube Video?

Yes, there is a way to download the transcript of a YouTube video. Go to the YouTube website and open the video. Click on the three dots below the video screen.

Select “Open transcript”. Transcripts appear on the right side of the video. Click on the transcription and copy it. Open a text editor document and paste the transcript on the document. Save the document.

What Methods Exist for Language Learning Using YouTube Transcripts?

There are 3 methods for language learning using YouTube transcripts.

Read the transcript while watching the video to improve reading comprehension. Reading along the transcript helps language users to connect the written version and spoken version of the language.

Pay attention to the vocabulary in the video. Take notes of the new words and search for their meanings. Try to understand the unknown words within the context of the video.

Watch the video without the transcripts to develop listening comprehension. Check the comprehension by reading the transcript afterward.

How Can YouTube Transcripts be Utilized for SEO Enhancement?

YouTube transcripts can be utilized for SEO enhancement by improving the visibility and keyword optimization. SEO works by indexing written content.

Users search videos on YouTube with writing keywords. Videos with transcription are more visible to the users. Ensure that the video includes keywords related to the video content. The video is visible when users search for the keywords.

How Do YouTube Transcripts Offer Insights into Video Content?

YouTube transcripts offer 3 insights into video content. Transcripts allow users to scan through the video’s content. Transcripts provide a quick overview of the topics in the video. Users do not have to watch the entire video with transcripts.

YouTube transcripts make the video searchable easily. Users look at the transcripts and jump to the part of the video they want to. Transcripts reduce the comprehension errors in the videos. Users read the transcripts if there are low-quality sounds in the video. Transcriptions increase the clarity of the videos.

Can Video Transcripts Help in Increasing YouTube Watch Times?

Yes, video transcripts help in increasing YouTube watch times. Transcripts make videos more accessible. People who are deaf or with hard-of-hearing access to videos with transcriptions . These people spend more time on YouTube videos as they are able to follow and comprehend the content.

Videos with transcript increase engagement of users. Transcripts increase the clarity of the videos and users enjoy the content more. The time users spend on YouTube videos increases.

What Tools are Available for Generating YouTube Transcripts?

There are 3 available tools for generating YouTube transcripts, these include YouTube’s built-in transcription service, Google Speech-to-Text, and Transkriptor.

Users prefer YouTube’s built-in transcription service because it is free and easy to access. Users do not have to download any additional applications to use YouTube transcription service. It is available on YouTube.

People use Google Speech-to-Text. It is a cloud-based tool that transcribes spoken content. Google Speech-to-Text supports many languages and is highly accurate.

There are some users who prefer Transkriptor. Transkriptor has both a website and an application. It is easy to reach and use. The accuracy of transcription is high on Transkriptor.

How Can One Save a YouTube Video's Transcript without Downloading the Video?

Users can save a YouTube video transcript without downloading the video, opening the video on YouTube, clicking on the three dots below the video title to open the menu, selecting "Open transcript," and then copying the text directly from the transcript pane that appears on the right-hand side of the video.

The transcription  appears on the right side of the screen. Copy and paste the transcript into another document. Save the document on the device.

How Can You Use YouTube Transcripts to Translate Videos and Generate Subtitles?

You can use youtube transcripts to translate videos and generate subtitles by opening the video on YouTube and downloading the transcript. Review and edit the transcript before translating it. Choose a translation tool or manually translate the transcript. Create the subtitle file format. Subtitle formats are SRT, TXT, or Word. Add the timestamps in the subtitle file. Upload the subtitle file to YouTube. Sync the subtitles with the video and save the changes.

What Ways Can YouTube Transcripts Assist in Video Content Analysis?

There are 2 ways Youtube transcripts can assist in video content analysis.

  1. Keyword Analysis
  2. Content Structure Analysis

The first way is keywords analysis. Transcripts make keywords in a video available for the watchers. Users check the transcription and use the keywords to comprehend the main topic and important aspects in the video.

The second way is content structure analysis. Users analyze the transcript to understand the structure of the video. They identify the main ideas in the video by looking at the transcripts.

Is There a Method to Save YouTube Videos in a Text Format?

Yes, there are 3 methods to save YouTube videos in a text format.

  1. YouTube transcription feature
  2. Third-party transcription service
  3. Speech-to-text software

The first method is using the YouTube transcription feature. Open the YouTube video and open the transcript of the video. Copy the transcript and paste it into a document. Save the document in .txt or .docx format.

The second method is using a third-party transcription service. Choose a transcription service and copy and paste the YouTube video link into that service. The service transcribes the video automatically. Download the transcript as a text file.

The last option is using speech-to-text software. Choose a speech-to-text software and open it. Play the video on YouTube to transcribe the spoken content. Save the transcription as a text file.

What is the Difference Between YouTube Transcripts and Auto-captions?

The differences between YouTube transcripts and auto-captions lies in their purpose, format, and use case.

Transcripts are for reading but captions are for watching. Transcripts are the text versions of the spoken content. Auto captions are real-time texts of the video. Users follow the captions while they are watching the video simultaneously.

YouTube transcripts are blocks of texts. YouTube auto-captions are short snippets of text on the video. The captions are sync with the audio of the video.

Transcripts are for searching the video content and reading along. Users use transcripts for taking quotes from the videos. Captions provide accessibility for viewers. They are real-time texts for viewers to follow along with the video content.

What is the Difference Between YouTube Transcripts and Video Subtitles?

The differences between YouTube transcripts and video subtitles are their format, interactivity, and use case.

Transcripts provide the full written version of the spoken content in a video. Subtitles, however, present synched texts going along with the audio of the video. Subtitles are more interactive in terms of providing real-time texts as the video plays.

Transcripts are for reading and searching the content of the video. Subtitles are for synchronizing the spoken content and the written content of the video. Subtitles, in addition, provide translations of the video content into different languages. Transcripts are typically in the same language as the spoken language in the video.

Frequently Asked Questions

Viewers can access transcripts on many YouTube videos, but not all. The availability of transcripts depends on whether the video creator has provided them or if YouTube's automatic captioning feature is enabled for the video. For videos with auto-generated or manually uploaded captions, viewers can access the transcript through the "More" option below the video player.

YouTube does automatically generate transcripts for some videos, but their availability depends on factors like audio quality and language.

The accuracy of YouTube's auto-generated transcripts varies based on factors like audio quality, speaker clarity, language, and technical vocabulary. They can be quite accurate under ideal conditions.

To ensure the accuracy of a YouTube transcript for your video content, it's essential to review and edit the transcript carefully after it's generated, especially when using automated tools. Make sure to correct any errors, inaccuracies, or misinterpretations to provide viewers with an accurate representation of the spoken content in your video.

Share Post

Speech to Text



Convert your audio and video files to text